About the Position:
At Foresight, our passion is to build a great company marked by a culture of service that improves the lives of others. We accomplish this mission through the built environment and by investing in our team members and clients.
We are seeking a confident, self-starter Executive Assistant who is highly organized, proactive, and thrives in a fast-paced, multi-tasking environment. You’ll be providing critical administrative support to one of our senior executives, managing complex tasks with precision and ensuring that competing demands are prioritized and executed efficiently. We’re looking for someone who is quick-thinking, enjoys multi-tasking, and can act as the executive’s main point of contact.
About Foresight:
Foresight is one of the fastest-growing construction management firms in Florida, with locations in Gainesville, Jacksonville, and Tampa. Our company name reflects our approach to predict, plan, and prepare for success in every project and every team member’s journey at Foresight. As one of Florida’s Top 100 places to work and one of Inc. 500’s fastest-growing companies in America, we prioritize growth opportunities and creating an outstanding workplace. Safety is also a core part of our culture, ensuring that all employees, subcontractors, and clients are kept safe by prioritizing safety in everything we do.
Established in 2008, Foresight has grown into an industry leader with a diverse portfolio across the Southeastern United States and the Caribbean. We serve clients in the government, education, healthcare, transportation, and commercial markets. Our success is directly linked to our people, who embody our core values: can-do attitude, ownership mentality, responsiveness, and a spirit of excellence. We focus on putting others first to create a better future for our team and the communities we serve.
General Responsibilities:
- Manage the executive’s calendar, scheduling appointments and travel with accuracy and thoroughness to maximize productivity.
- Act as a resourceful gatekeeper, using your persuasive and friendly communication skills to create win-win situations for direct access to the executive’s time.
- Handle tasks independently with a sense of urgency, self-discipline, and attention to detail, ensuring projects are delivered on time.
- Thrive in a fast-paced environment, juggling multiple priorities while maintaining a high level of careful execution and precision.
- Prepare corporate documents and correspondence, demonstrating discretion and confidentiality.
- Organize and execute special projects, keeping dutiful focus on deadlines and quality.
- Provide detailed travel itineraries and manage financial matters with accuracy and discipline.
- Build and maintain cross-departmental relationships to support leadership success.
Qualifications:
- Independent and confident with the ability to handle responsibilities autonomously.
- Proven experience as an Executive Assistant or in administrative support.
- Bachelor’s degree in Business Administration or a related field (preferred).
- Excellent time management and adaptability skills.
- Accurate and precise verbal and written communication skills.
- Strong organizational skills to manage multiple tasks.
- Self-disciplined and able to maintain strict confidentiality with personal and business information.
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
Preferred Skills:
- Experience managing executive schedules in a corporate environment.
- Familiarity with online calendars, cloud systems, and office management software (ERP, CRM).
- Optimistic and friendly demeanor when managing stakeholder communications.
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Apply Today: